Customs clearance

Simplified customs procedures offer simplifications compared to normal customs procedures, which greatly affect both the cost factor and the time factor.

On 1 July 2009, the "simplified customs procedure" for international customs matters will be replaced by the "direct entry" procedure.

As of July 2009, the new regulation stipulates that the data collection and notification to the relevant customs administration must be carried out by Lagermax shipping company before the goods are delivered. The previously valid 10-day registration period will expire on 01. July 2009.

Simplified Customs Procedures include the Authorised Consignee and Consignor and the Authorised Exporter *. In principle, authorisations of the competent main customs office are required for these procedures. We offer you our free advice in advance, which extends to the application to the customs authorities.

In all simplified customs procedures, the customs administration requires great trust in the license holder and great expertise of the user.

While the proper takeover of goods or the dispatch are within your area of responsibility, we take over the ongoing records in the local clearance procedure with our specialist staff and the officially approved EDP programs. We have decades of experience in this area and the corresponding contacts with the authorities.

* Authorised exporter
This simplification allows you to issue an 'invoice declaration' as an origin declaration, instead of a movement certificate EUR 1, no matter what the export value of a consignment. However, the criteria of preference origin must be observed unchanged!

INTRASTAT is a permanent statistical survey system for the production of goods traffic statistics between EU Member States. Notifiable are companies that achieve a turnover of € 500,000 either on acquisition or on delivery.

If you are INTRASTAT liable, we are happy to take over the message to Statistics Austria. All data is processed in the correct form and submitted reliably and punctually by means of electronic data transmission. The reporting period is basically the calendar month in which intra-Community trade in goods took place. Notifications must be sent no later than  the 10th working day  after the end of the reference month.

For settlement, we have highly trained employees who are also familiar with special cases such as series transactions, commission or consignment deals.

If you want to ensure that your company receives the correct data on time, please use our INTRASTAT service.

Electronic customs clearance, e-Zoll.at, enables the online implementation of customs procedures within Austria.

Customs matters can be done online 24 hours a day, 7 days a week. The customs clearance and the place where the goods are located need not be identical. However, the electronic transfer of data from authorised economic operators requires a high degree of reliability, a stable computer system, sufficient credit standing and knowledge of customs compliance.

Import-side responsibility is being shifted to companies both in terms of foreign trade and customs. Incorrectly declared goods or the absence of licenses and licenses may lead to criminal sanctions and withdrawal of the authorisation as an authorised economic operator.

To process customs declarations, special software is required. The investment costs for software and training are considerable. The total cost of individual or collective declaration is considerable.

How does e-customs work?

At the heart of the electronic customs procedure, apart from the actual customs clearance (import, export, transit procedure and customs warehouse), is an automatic risk analysis module, which works according to a red-green method.

The red channel means "STOP" - The goods must be inspected by a customs authority in person at the forwarder or at the place of purchase. Until the final clarification of the facts, the goods remain in customs custody. After a positive inspection, the economic operator receives the corresponding customs confirmations or documents in electronic form. The printouts are valid as confirmation of the properly executed customs clearance.

The green channel stands for "GOODS APPROVAL", which takes place within 10 minutes. The consignments can then be transported unhindered to their destination.

The new e-customs process offers Lagermax customers a number of advantages in the implementation of logistics processes - consistency of procedures, predictable response times, uniform data transmission and the calculation of fees is prompt.

Any changes to the e-customs procedure are continuously integrated into the system processes by Lagermax customs specialists, which enables Lagermax to provide its customers with smooth and professional access.

This is another step based on the NCTS.

The EU-wide electronic export system replaces copy 3 of the notification with an export accompanying document. All export shipments (to third countries) are to be handled through this system.

All export shipments (to third countries) are to be handled through this system. The system is paperless, analogous to NCTS. The identification of a commodity takes place after the MRN (Movement Registration Number).

With the implementation of the ECS from 01. July 2009, the "safety-related exit check" will be activated. This allows the electronic processing of applications and will require additional information in the registration for security reasons.

The automated import system ensures that imports covered in another EU Member State can be handled in another EU country.

There is no need to enter the data again. This includes the exchange of electronic messages on the different stages of transactions between the various actors (traders, customs and other authorities).

The implementation, the Import Control System, is intended to ensure the processing of summary input registrations and the networking of information with risk analysis.

Since April 1, 2006, the application of the NCTS (New Computerised Transit System) has become mandatory for all authorised consignees / consignors.

It enables the processing of the Community transit procedure with the aid of electronic data processing. Any transit procedure opened in NCTS can be done at any customs office.

Shipping documents (T1, T2) are also stored under the MRN - Movement Registration Number, (e.g., 09AT600000524682M5) for approximately 14 days in an EU database. This can be inquired by all NCTS participants if:

• the shipment was released (the shipping document was opened)
• has reached a customs office of transit
• received at the customs office of destination
• has been terminated at the customs office of destination.

Setting up an MRN-No.

• 09 = Date
• AT = Austria
• 600000 = office of departure (ZA Salzburg)
• 524682M5 = variable number assigned according to the logarithmic system. A logical continuation of the number is not possible, therefore a fraud is almost impossible.

An essential component for the maintenance of a license of the authorised consignor or consignee is an NCTS-capable software with which the data exchange with the customs administration and the handling of dispatch processes in electronic form can take place.

The TIR procedure allows for the cross-border transport of goods under customs supervision without paying any customs duties or other charges.

A prerequisite for the TIR procedure is that some of the goods are transported by road. The goods are brought from a customs office of departure to a customs office of destination in another State (Carnet-TIR). The financial security for the payment of customs duties and taxes is borne by the IRU (International Road Transport Union) in the form of a security deposit.

Each Member State of the European Community, as well as the Community itself, is a party to the TIR Convention.

The TIR method is based on five points:

• Use of safe vehicles or containers
• international guarantee chain
• Carnet TIR
• mutual recognition of customs controls
• supervised access to the procedure

Explanation NCTS-TIR

As of 01. January 2009, the NCTS-TIR is mandatory in all EU member states. The data must be sent electronically to the customs authorities at the time of departure and destination.

The Carnet TIR remains in its old form because it continues to be used as a surety under the TIR Convention. The validity of the electronic form is limited to the EU - the paper form remains the only reference in third countries.